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Check-In

2026 Potomac Memorial Tournament
ALL TEAMS MUST COMPLETE MANDATORY ONLINE CHECK-IN

CHECK-IN VIA GOTSPORT

  • Deadline: May 8, 2026 by 10:00 PM NO EXCEPTIONS

Required Documents:

• Teams need to provide:

      • A copy of their State Approved Roster or their US Club Approved Roster. Please cross out any players not attending the event and write-in any guest players max of 3. Club pass players do not count towards your guest player limit. Players may only play for one team in the tournament and that must be their primary rostered team.
        • Please hand write their full name, jersey number, player identification number and birthday below the existing rostered players.
        • A copy of each US Youth Soccer Player Pass or each US Club Players Pass. Please cross out any player cards of players not attending
          • Only copy the front side of the cards if double-sided- with the player name, picture, and date of birth showing.
          • Include guest player cards for each guest player participating.
          • US Club Soccer teams may only take guest players registered under US Club Soccer, and USYS teams may only take guest players registered with properly stamped USYS player pass cards.
          • You must include coaches and manager cards as well.
          •  Print and Complete the Potomac Memorial Tournament Team Information Sheet and Liability Waiver (See Forms and Documents page).
          • USYS Teams outside of the East Region please submit an approved Permission to Travel Form from your state association
          • If your team is USYS registered and is from the East Region (ME, NH, VT, MA, RI, PAE, PAW, NYE, NYW, NJ, CT, MD, DE, VA, WV) a permission to travel form is not required.

Submission Process

• After you have gathered the required documents to register your team please scan or create PDF files for each document type as they will be uploaded separately.

  • Ensure you use descriptive names so you will know which files to send.
  • Each document will need to fit on separate PDF files for uploading purposes
  • Upload the documents into your GotSport Event Registration
    1. Log in to your coach/manager account and click on the “Team Management” button.
    2. Click on the name of the team you are working on.
    3. Open the “Registrations” tab.
    4. Click on the Event that you are working to Upload Documents to.
    5. Open the “Registration” tab.
    6. Next, click on the “Edit” button.
    7. For any files being asked to be uploaded, you can click on the “choose file” button and upload accordingly. If you have difficulty uploading a document, there is a good chance that the document is too large and will need to be decreased in size.

How Do I Upload Documents for Online Check In?

Approval Process

All teams will receive an email confirming that your team is checked-in and information is complete. Your team is not approved until you receive an approval email. Your tournament stamped approved roster will be uploaded into your GotSport event application. Our registrars will email the contact in your GotSport application by Monday, May 22, 2023, at 10:00 p.m.

For further questions, please contact the tournament registrar, Shannon Merkle at PSAtournreg@gmail.com

Registration FAQ
Players not attending the event:
If a player is not attending the event do I leave their name on the roster?
No, if a player is not attending the event, you need to cross their name off of the roster, preferably in a thick, black permanent marker.

Guest Players:

Players can register for a guest player spot here: https://system.gotsport.com/programs/60147C175?reg_role=player

As a Coach/Manager – How to Contact Guest Players

As a Coach/Manager – How to Assign Guest Players to Your Event Roster

What is the maximum number of guest players a team can bring to the event?

No team may have more than 3 guest players. Please note club pass player are not considered guest players.

For US Club Soccer teams ONLY:
• A copy of each US Club Player Pass for guest players (front & back must be copied)
For US Youth Soccer teams ONLY:
• A copy of each US Youth Soccer Player Pass for guest players

All other relevant registration materials listed above must also be provided for EACH guest player.
The following are the maximum roster size per age group:
U09 – U10 (7v7) – 14 players U11-U12 (9v9) – 16 players U13 – U19 (11v11) – 22 Players, but only 18 may dress for any given game.

How do I add a guest player?
Step 1: Obtain the guest player’s current player card and medical release form
Step 2: Photocopy your original roster. Please handwrite the guest player’s full name, unique jersey number, player identification number, and birthday below the bottom of the existing rostered players. Please make sure the guest player’s current card is from
the same carding authority as the team’s official roster i.e. teams playing on a US Club roster may only have guest players with a US Club player pass and teams playing on a USYS roster may only have guest player with a USYS player pass. No exceptions!!

Medical Release Forms Do I include the medical release forms in the on-site registration packet?

All teams must have a medical release form for each player (including guest players) but DO NOT include the medical release forms in the registration packet.

If you are a USYS team and DO NOT have a medical release form please fill one out and keep it with you for the duration of the tournament. If you need a medical release, please use the USYS medical release form found here.

Join Potomac Soccer

Please fill out the form below to join us for a free training session with a PSA team.

Medical Release

In my absence, I hereby give my consent for emergency medical treatment for my child as approved by his/her coach, team manager, or other adult escort. I understand that this is to prevent undue delay and ensure prompt treatment, and that only a licensed physician, dentist, or other such licensed technicians or nurses will be engaged for such emergency treatment. I agree to be responsible for any and all fees/charges for any such necessary emergency treatment.

Assumption of Risk; Waiver of Liability; Indemnification

A.

I freely acknowledge that I have or will voluntarily register (myself/my child) to participate in soccer Activities. I acknowledge that participation in the Activities entails both known and unanticipated risks that could result in serious and permanent physical and emotional injuries, death, damage to property, and injury to others including, without limitation, the risks of physical or emotional injury, sickness, death, property damage, falls, damage to persons or vehicles from moving objects such as soccer balls, collisions with people and stationary objects, the unavailability of emergency medical care, and/or the negligence and/or deliberate act of another person. I understand that such risks are inherent in the Activities and that even with precautions and safety measures they cannot be eliminated without jeopardizing the essential qualities of the Activities. I also understand and specifically acknowledge that participation in the Activities includes possible exposure to and illness from infectious diseases including, but not limited to, MRSA, influenza, and COVID-19, which may result in serious illness and death. I understand that the Released Parties (hereafter defined) shall have no obligation to provide medical assistance in the event an injury or illness occurs during the Activities. Understanding such dangers and risks, I hereby knowingly and voluntarily choose to participate in the Activities, and if applicable I give my permission for my child to engage in the Activities described above, and (myself/my child) fully assume(s) the risk of the Activities, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RELEASED PARTIES. I acknowledge that this Agreement applies, without limitation, to any other risks encountered before, during or after the Activities, whether or not the Participant knows or expects them to exist at the time of signing this Agreement, including, but not limited to, driving to or from the Activities, in parking lots or access areas, being present in any Facility at which the Activities are held, slips, falls, stairs, exits, entrances, fire and/or any other occurrence or event, known or unknown.

B.

I represent that (I/my child) is in good health and that no condition of (mine/my child's) would constrain (me/my child) from safely participating in the Activities. I understand that failure to provide information of any health condition that would constrain (me/my child) from participating could result in serious injuries or death to (me/my child). I agree to bear the costs of any injury or damages (I/my child) may suffer while participating in any Activities. I hereby authorize any Entity holding/sponsoring Activities, or representatives of any of said Entities, to call for medical care for (me/my child) if in the opinion of such personnel or (my/my child's) coach medical attention is needed.

C.

Participant hereby knowingly and voluntarily releases and forever discharges and covenants not to sue the Entities and/or the owners, lessees, managers or licensees of the Facility, their respective affiliates, employees, coaches, instructors, assistants, officers, directors, owners, members, managers, shareholders, sponsors, advertisers, and other representatives, and the heirs, personal representatives, successors and assigns of all of them (collectively with the Entities, the "Released Parties") from (1) ANY AND ALL ACTS OF ACTIVE OR PASSIVE NEGLIGENCE ON THE PART OF ANY ONE OR ALL OF THE RELEASED PARTIES, and (2) any and all liabilities, claims, causes of action, suits, controversies, judgments, demands, injuries, sickness, damages (consequential, incidental, punitive or otherwise), costs, expenses, attorneys' fees, and any other legal, equitable or administrative actions or proceedings whatsoever, in tort, contract or otherwise, known or unknown, accrued or unaccrued, arising out of or related to the Activities, the Facility, the Participant, the Participant's use of the Facility, the Participant's involvement in the Activities, whether caused by negligence or otherwise, and any other matter or thing whatsoever arising out of or relating to this Agreement, including without limitation, those based on death, physical injury, emotional injury and/or property damage (collectively "Losses"). Participant hereby agrees and shall indemnify, defend (with counsel acceptable to the Entity or Entities subject to liability) and hold each and every one of the Released Parties, jointly and severally, harmless from and against any and all Losses, including, but not limited to, any challenge by the Participant to this Agreement or any provision hereof.

Publicity Release

Participant hereby irrevocably grants to the entities and those acting with their authority or permission, the unrestricted right to copyright and use, re-use, publish, republish and display photographic and video images and audio of the participant or in which the participant may be included in connection with any activities undertaken by any entity, in whole or in part, separately or in conjunction with other photographs or video or audio, in any medium now or hereafter known, and for any purpose whatsoever, including (but not by way of limitation) illustration, art, promotion, advertising, trade and/or any other purpose whatsoever, and to use the participant's name in connection therewith. Participant hereby further expressly releases and waives any demand, action, claim, license, royalty and/or any other right to any form of payment the participant may have based on claims as to the rights of privacy, publicity, notoriety and/or any other rights arising out of or relating to any use by any entity or those acting with their authority or permission of the undersigned's name, likeness or appearance.

General Terms

This Agreement shall be enforced and interpreted under the laws of the State of Maryland except for the conflicts of law provisions of Maryland. The Participant hereby consents to the jurisdiction of the courts of the State of Maryland and venue for any action arising out of or related to this Agreement shall be in Montgomery County, Maryland. Should any clause or any part of any clause be determined to be illegal or unenforceable such clause shall be amended to the smallest degree necessary to render such clause valid and enforceable and the remainder of this Agreement shall not be affected. The introductory statements are incorporated into this Agreement. The Participant hereby seals this Agreement as a specialty, that is, subject to a twelve (12) year statute of limitations.

PARTICIPANT EXPRESSLY AGREES THAT THE ASSUMPTION OF RISK, RELEASES, WAIVERS, INDEMNIFICATION, AND OTHER OBLIGATIONS CONTAINED HEREIN ARE INTENDED TO BE COMPLETE, UNCONDITIONAL AND AS BROAD AND INCLUSIVE AS PERMITTED BY THE LAWS OF MARYLAND AND ANY OTHER JURISDICTION WHOSE LAWS MAY APPLY TO THIS AGREEMENT. THIS AGREEMENT CANNOT BE AMENDED BY ANY ORAL STATEMENTS OR OTHER WRITINGS AND IS BINDING ON THE PARTICIPANT AND THE PARTICIPANT'S HEIRS, SUCCESSORS, GUARDIANS, LEGAL REPRESENTATIVES, AND ASSIGNS. A FAXED, SCANNED OR ELECTRONIC SIGNATURE SHALL BE BINDING IN LIEU OF THE ORIGINAL. THIS AGREEMENT IS EFFECTIVE FROM THE DATE OF SIGNATURE AND APPLIES TO ALL ACTIVITIES OF THE ENTITIES THAT THE PARTICIPANT ATTENDS OR PARTICIPATES IN AT ANY TIME IN THE FUTURE, AND SHALL SURVIVE FOR THE LIFETIME OF THE PARTICIPANT. HOWEVER, IF PARTICIPANT IS A MINOR, IT MUST BE RESUBMITTED (1) UPON THE PARTICIPANT TURNING 18, OR (2) IF THE GUARDIAN OF THE PARTICIPANT CHANGES. PARTICIPANT WAIVES TRIAL BY JURY IN ANY ACTION OR PROCEEDING ARISING OUT OF OR RELATED TO THIS AGREEMENT.

For Participants of Minority Age (Who Will Be Under Age 18 at the Time of the Activity)

This is to certify that I, as parent/guardian, with legal responsibility for the Participant, have read and explained the provisions in this Agreement to my child/ward, including the risks of presence and participation in the Activities and his/her personal responsibilities for adhering to the rules and regulations for protection against communicable diseases. Furthermore, my child/ward understands and accepts these risks and responsibilities. I, for myself, my spouse, and child/ward do consent and agree to this Agreement, and myself, my spouse, and child/ward do release and agree to the terms and conditions of this Agreement including, but not limited to, to indemnify and hold harmless the Released Parties for any and all Losses incidental to my minor child's/ward's presence or participation in the Activities as provided above, direct or indirect, EVEN IF ARISING FROM THEIR NEGLIGENCE, including, without limitation, any damage to person(s) or property to the fullest extent provided by law.

BY CHECKING THE ACKNOWLEDGMENT BOX ON THE REGISTRATION FORM, I, THE UNDERSIGNED, ON BEHALF OF MYSELF AND MY PARTICIPATING CHILDREN OR GUARDIANS, HAVE READ THIS AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT.

Scroll to read the full agreement.

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